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System Enhancements

Managing finances shouldn’t be complicated. I will:

  • Work with our ERP and software solutions provider to expand and consolidate accounting features to simplify financial processes.

  • Streamline financial submissions by integrating fragmented processes—currently split between online portals, emails, and in-person submissions—into a single, user-friendly system.

  • Develop a "one-stop shop" for treasurers, making it easier to access and manage financial resources efficiently

Transparency

Students deserve to know how their fees are being used. I will:

  • Expand the quarterly financial reports to include detailed funds usage statistics, ensuring students understand how their money benefits them.

  • Improve budget reports to provide clearer spending insights, emphasizing the impact of student fees on campus initiatives.

  • Work with constituencies and fee-receiving groups to ensure their budgets and spending data are publicly accessible and regularly published.

Club and Constituency Support

Clubs and constituencies are at the heart of student life. I will:

  • Enhance treasurer training by offering more workshops, strengthening the Canvas training course, and expanding video walkthroughs and simulation exercises like the Continia Simulation file.

  • Develop a sponsorship guide in collaboration with stakeholders to help clubs secure funding and partnerships.

  • Increase awareness and accessibility of the AMS corporate credit card for expenditures that cannot be paid through other means, with a dedicated request form.

  • Establish a framework and guidelines to help constituencies and clubs set up Endowment Funds for long-term financial sustainability.

  • Improve club and constituency spend tracking by implementing dedicated account and dimension codes, and explore the feasibility of auto-generated variance reports through the AMS accounting system.

  • Provide process flow templates for subsidiaries to minimize errors in financial submissions.

  • Expand VP Finance Caucus membership to include club representation, fostering a stronger collaboration between the AMS and student organizations.

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